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POLICY MANUAL
ROCKY MOUNTAIN DISTRICT
CHRISTIAN AND MISSIONARY ALLIANCE
(May 15, 2006)(amended March 26, 2008)(amended April 14, 2009)(amended December 09, 2009)

The Mission of the Rocky Mountain District is to glorify God by nurturing and planting
Great Commandment, Great Commission churches.

The following policies of the Rocky Mountain District are subordinate to the Constitution for Districts of the Christian and Missionary Alliance and the Bylaws of the Rocky Mountain District.

District Conference
Conference reports shall be made available to delegates at least two weeks before District Conference.

District Executive Committee
The officers of the District shall serve as the Executive Sub-Committee of DEXCOM.
At DEXCOM’s first meeting following District Conference, the District Superintendent shall present a nominee to serve as the Vice-Chairman of DEXCOM.  

Official Worker Relational Opportunities
A retreat for Official Worker couples from small, remote towns and churches (STRETCH Conference) may be held in January of each year. Persons are eligible to attend that conference if they meet any one of the following conditions: 1. The town they live in is fewer than 2,500 population; 2. The church they serve is fewer than 75 average attendance; 3. They live more than 50 miles from the nearest Wal-Mart.  Attendance is voluntary. Qualified pastors may elect to attend STRETCH rather than TLC in any given year.

 All Official Workers in the RMD are required to attend Team Leadership Conference(TLC). Exceptions may be made by the District Superintendent upon request. The Superintendent may require those not attending TLC to attend STRETCH conference, whether they otherwise qualify for STRETCH or not.

Church Planting
The administration shall recommend church plants to DEXCOM for approval.
The budget of a church plant shall be approved by DEXCOM.
Any commitment for subsidy shall be in writing, with DEXCOM retaining the right to suspend or alter any agreement at its discretion.
Church plants must be current in their contributions to DOB to be eligible for subsidy.

Church Building Construction
Local churches must seek DEXCOM approval for any facilities modification or addition in excess of $50,000, fair market value.

Development
“Development” is the term applied to a church which no longer meets the criteria essential to qualify as an “Accredited” church.  Any of the following may be the basis of putting the church into development status.
Adult membership falling below 20.
The church has problems which they cannot solve.
The church becomes unable to financially support a full time pastor.
The church is unable to elect a sufficient number to its governance authority as required by the local church constitution.
The decision to place a church on “development” status is the responsibility of DEXCOM as recommended by the church and/or the district administration.
“Development” status is a required first step to obtaining subsidy.
Once reclassified as a “Development” church, district administration has greater authority in directing the church towards renewed health.
DEXCOM has the authority to restore a development church to accredited status as recommended by the church and/or district administration.
Development churches must be current in their contributions to the DOB to be eligible for subsidy.

District Camping
Oversight of the operation and development of all District owned camp properties is the responsibility of DEXCOM.
Camp ministries exist to serve their constituent churches.  Each camp is to listen to their churches and learn how they can serve them effectively.
Pastors of the churches that use the ministries of a camp are encouraged to participate as well as recruit lay leaders to serve in camp ministries according to their gift and call.
Camps may solicit support in labor, campers, and money from the churches they serve.  The recruiting of constituent churches will not be limited by geographical boundaries or zones, but be based on the needs and willingness of the churches to participate.
District camps shall be financially supported by the churches and individuals they serve.  District income, including reserves shall not be used to meet the operating or capital development needs of district owned camps.
Each camping ministry shall follow a coordinated audit review schedule in keeping with that of the District.
Each camping ministry shall file a copy of their current insurance coverage with the district office.

District Finance
The basis of calculating each local church contribution to the DOB does not include monies used to pay for property or building.
DEXCOM has the authority to disburse reserve funds and shall report such actions to District Conference. 

Any surplus at the end of a fiscal year shall be transferred to the reserve fund.

The Executive Sub-Committee of DEXCOM shall serve as the District Committee on Finance and shall have the responsibility of proposing a budget to the full DEXCOM at their last meeting of each calendar/fiscal year.  The proposed annual budget shall be distributed to District churches in time to allow for review and comment to DEXCOM prior the last DEXCOM meeting of the year, usually December.    

• District Finance / District Ministry Travel Policy (April 14, 2009)

• Travel for District Ministry (District Office staff and District Committees) will use rental cars and be reimbursed the cost of the rental invoice pus fuel.  Those desiring to use their personally owned cars will be be reimbursed at 60% of the current IRS travel full reimbursement rate.  As of April 2009 that calculates to 33 cents per mile.

• Where feasible the District Office will assist in securing rental cars at Enterprise Rentals, making use of our commercial account reduced rates.

• A serving committee member driving a personally owned vehicle AND car-pooling with at least one other committee member will be reimbursed at the full current IRS mileage reimbursement rate.

• District Committee member meal costs while travelling will be covered by a $12 per one way trip per-diem allowance.  ($24 per round trip)

• Special assignments and exceptions to any of the above may be made by Administration.

• PGG attendance travel will be reimbursed at 60% of the current IRS travel full reimbursement rate.  As of April 2009 that calculates to 33 cents per mile.

• Committee Meeting Housing Policy (December 09, 2009)
  An attending District Committee member may:

  • Stay in the home of a District Office Staff Person or in the home of a select Billings First Alliance member

  • Stay in a local hotel at District expense if two committee members share a room

  • Stay in a local hotel and receive a 50% district subsidy of that cost if staying alone or with spouse

  • Stay in a local hotel at personal expense as a donation to the ministry of that committee and the RMD

Any District wide appeals for funds shall be approved by DEXCOM.

Great Commission Mobilization Events
RMD local churches are responsible to pay for Great Commission mobilization events (Formerly called “Missions Conferences). They are encouraged to partner with other nearby RMD churches in recruiting, employing, and paying for resource speakers for these events. Churches with inadequate financial resources to pay their share of the expenses may apply to the District for a financial grant.


Alliance Men and Alliance Women
The presidents of District Alliance Men and Alliance Women shall be elected or appointed by DEXCOM in a manner consistent with their respective constitutions and shall report to DEXCOM through the District Superintendent.

District Records
District financial records shall be retained in keeping with the requirements of the Internal Revenue Service.